Maintenance systems and documentation
Maintenance management encompasses many different processes which are grouped to deliver the maintenance objectives. This document will discuss four of these processes namely; Turnaround Management, Spare Parts Management, Maintenance Documentation Systems and Computerised Maintenance Management Systems.
Turnaround management represents a significant portion of the maintenance budget, and even though the planning and scheduling process is closely related to regular planning, shutdowns require advance planning to ensure customer needs are met. Shutdowns typically require a significantly higher number of resources with more complex activities being performed.
Spare parts management is vital to any asset management organisation. Policies and procedures are required to ensure a balance between holding sufficient inventory to satisfy production needs, without tying up excessive working capital and assets.
Maintenance documentation systems play an integral role in any maintenance organisation. The importance of conveying information is significant to all levels of the maintenance organisation. The elements that make up a maintenance documentation system are discussed in detail in this document.
Computerised maintenance management systems (CMMS) assist with the planning, management and control of a maintenance organisation. CMMS is utilised in many maintenance organisations for the purpose of planning and scheduling, parts procurement and storage of traceable maintenance history. Other non maintenance functions like finance and human resources can be integrated in the CMMS.
When combined, all of these elements ensure the efficiency and effectiveness of a maintenance organisation.