Convention and Trade Show Management Class Prepare a Request for Proposal that would be submitted to a city convention and visitor’s bureau. Identify the cities or regions to which you would submit it. The first step in show production is site selection (once goals are set and target demographics are chosen). This includes not just the show floor venue, but also considerations of travel access, nearby hotel room support, meeting and special event space, and availability of general service and other contractors. A general RFP outlining all these needs must be prepared for use with the CVB’s of areas under consideration. NOTE: In order to do a decent job with this, you must first determine the target size of the show, program aspects beyond the trade show floor set-up, and anticipated services needed.